AI Policy

AI Policy for Southern Pulse, LLC

Purpose and Scope

This policy establishes guidelines for the responsible and ethical use of artificial intelligence (AI) technologies within our consulting business. It applies to all employees, contractors, and partners who utilize AI in any capacity for company-related work.

Key Principles

Our AI use is governed by the following principles:

• Ethical Use: AI must be used in a manner that aligns with our company values and ethical standards.
• Transparency: We will be open about our use of AI with clients and stakeholders.
• Accountability: Employees remain responsible for the quality and accuracy of AI-assisted work.
• Privacy and Security: We will protect client and company data used in AI processes.
• Fairness: AI use must not result in unfair bias or discrimination.

Guidelines for AI Use

1. Approved Tools: Only use AI tools and platforms approved by the company. A list of approved tools will be maintained and updated regularly.
   
   
2. Data Protection: Do not input confidential client information or sensitive company data into external AI tools without proper authorization.
   
   
3. Human Oversight: AI-generated content must always be reviewed and verified by a human before being used in client deliverables or external communications.
   
   
4. Transparency with Clients: Inform clients when AI has been used in a significant way to produce deliverables or insights.
   
   
5. Quality Control: Regularly assess the quality and accuracy of AI-generated outputs. Report any concerns or inconsistencies to management.
   
   
6. Continuous Learning: Stay informed about AI developments and best practices in our industry. Participate in company-provided AI training sessions.
   
   
7. Ethical Considerations: Be aware of potential biases in AI systems and take steps to mitigate them in our work.
   
   
8. Intellectual Property: Ensure that use of AI does not infringe on intellectual property rights. Properly attribute any AI-generated content when required.
   
   
9. Record Keeping: Maintain records of significant AI use in projects for auditing and improvement purposes.
   
   
10. Reporting Concerns: Report any ethical concerns or potential misuse of AI to management immediately.

Compliance and Updates

Compliance with this policy is mandatory for all employees. The policy will be reviewed and updated annually or as needed to reflect changes in AI technology and industry standards.

Responsibility

Southern Pulse Director of Operations is responsible for overseeing the implementation of this policy and addressing any questions or concerns.

By following this policy, we aim to harness the benefits of AI while maintaining the high standards of quality, ethics, and client trust that our consulting business is known for.

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